Manage daily tasks: tools and selection criteria

To manage daily tasks, start with the outcome rather than the number of features. These selected tools take different approaches, with strengths and limitations worth comparing. Free and freemium options are distinguished; check quotas and exports before choosing a plan.

How to choose

• Notes, tasks or projects
• Sync and collaboration
• Export and free limits

Our selection

• 

  Todoist · todoist.com

  A simple, effective task manager.

  Keep in mind: Free plan limited to 5 active projects

  FreemiumMobile app
  Open ↗
• 

  Microsoft To Do · to-do.office.com

  To-do lists and reminders synced across all your devices.

  Keep in mind: Few advanced features (no natural language, few views)

  FreeMobile app
  Open ↗
• 

  Kan · kan.bn

  Open-source Trello-style kanban boards, with import of your Trello boards.

  Keep in mind: No automations

  FreemiumOpen source
  Open ↗

This selection is not a performance ranking. Check individual pages and provider terms before choosing.

Editorial update : 2026-10-06